The Complete Platform for Event Intelligence
EventFold brings venue sourcing, vendor management, attendee analytics, budget optimization, and post-event reporting into a single AI-powered workspace built for event professionals who refuse to settle for spreadsheets.
AI Venue Matching
Finding the right venue is the foundation of every great event. EventFold's AI analyzes your requirements — capacity, location, budget, ambiance, accessibility, catering options — and scores 40,000+ venues against your criteria. The engine factors in historical pricing trends, seasonal availability, and reviews from other EventFold planners to surface venues you might never have discovered on your own.
Corporate event teams find conference venues that match brand guidelines and AV requirements across multiple cities
Wedding planners discover unique spaces that fit couple preferences, guest count, and budget constraints simultaneously
Conference organizers compare venue packages with AI-generated cost projections including hidden fees and seasonal surcharges
Vendor Coordination Hub
Managing vendors across catering, AV, décor, photography, entertainment, and logistics is where events get chaotic. EventFold centralizes every vendor relationship into a single timeline with automated reminders, contract tracking, payment scheduling, and communication logs. When a vendor misses a milestone, you know immediately — not the day before the event.
Event agencies coordinate 15+ vendors per event with automated milestone tracking and payment reminders
In-house corporate teams maintain a rated vendor directory that improves procurement decisions across quarterly events
Wedding planners share real-time vendor timelines with couples so everyone stays aligned without endless email chains
Attendee Engagement Analytics
EventFold tracks the full attendee journey — from registration and check-in to session attendance, networking interactions, and post-event feedback. Real-time dashboards show engagement heatmaps, session popularity, and sentiment analysis. During live events, AI surfaces actionable insights so you can adjust programming, staffing, and logistics on the fly.
Conference organizers identify underperforming sessions in real time and redirect attendees to high-demand tracks
Sponsors receive detailed engagement reports showing booth traffic, session mentions, and lead quality metrics
Marketing teams measure event ROI with attribution data connecting attendee engagement to post-event conversions
Smart Budget Engine
EventFold's budget engine goes beyond tracking expenses. It uses historical data from thousands of events to forecast costs, flag potential overruns before they happen, and suggest cost-saving alternatives that don't compromise attendee experience. The AI learns from your spending patterns and gets smarter with every event you run.
Finance teams get accurate pre-event cost forecasts that reduce budget variance to under 5%
Event managers receive proactive alerts when vendor quotes exceed market benchmarks for similar events
Procurement teams compare vendor pricing against EventFold's anonymized market data to negotiate better rates
Post-Event Reporting
When the event ends, the insights begin. EventFold automatically compiles stakeholder-ready reports with attendee demographics, engagement analytics, vendor performance scores, budget vs. actual breakdowns, NPS scores, and AI-generated recommendations for your next event. Reports are formatted for different audiences — executive summaries for leadership, detailed analytics for the planning team, and ROI packages for sponsors.
Event directors present board-ready ROI reports within 24 hours of event completion
Sponsor relations teams deliver branded engagement reports that justify and grow sponsorship investments
Planning teams use AI recommendations to improve logistics, programming, and vendor selection for recurring events
AI Seating Optimization
For seated events — galas, dinners, conferences with assigned seating — EventFold's AI optimizes table assignments based on attendee relationships, networking goals, dietary requirements, accessibility needs, and host preferences. The algorithm balances social dynamics with logistical constraints to create seating arrangements that feel intentional, not random.
Gala organizers seat 500+ guests with optimized table assignments that respect VIP preferences and sponsor placements
Conference planners assign breakout room groups that maximize cross-industry networking based on attendee profiles
Wedding planners balance family dynamics, friend groups, and dietary needs across table assignments automatically
Connects with your existing stack
Eventbrite
Registration
Splash
Registration
Hopin
Virtual Events
Zoom
Virtual Events
Slack
Communication
Microsoft Teams
Communication
Salesforce
CRM
HubSpot
CRM
Stripe
Payments
QuickBooks
Accounting
Google Sheets
Productivity
Mailchimp
Email Marketing
Canva
Design
Zapier
Automation
Built for every event professional
For Corporate Event Teams
Plan and execute conferences, product launches, and company retreats with AI-powered venue matching, vendor coordination, and budget forecasting. Deliver stakeholder reports that prove event ROI.
For Conference Organizers
Manage multi-track conferences with real-time attendee analytics, session optimization, sponsor reporting, and post-event insights that make every year better than the last.
For Wedding Planners
Coordinate venues, vendors, seating, and timelines for the most important day of your clients' lives. AI handles the logistics so you can focus on creating magic.
For Venue Managers
Attract more bookings with EventFold's venue marketplace, manage event calendars, coordinate on-site vendors, and track facility utilization across your properties.
Ready to Orchestrate Your Next Event?
Join 18,000+ events powered by EventFold. From intimate dinners to 10,000-person conferences, our AI handles the complexity so you can deliver the experience.